Restricting a SharePoint Library View to Display Only Users Documents

Sometimes it is necessary to setup a document/form library up in SharePoint to allow a user to only documents created by the end user. Here are the steps I completed to accomplish this:

  • Create a View that only displays the documents created by [Me] the end user.
  • Create a new view. Select the fields you want the end users to view.
  • Select the Box “Make this the default view
  • In the Filter section Select, Created By, is equal to, [Me]
  • Click OK
  • If an “All Documents” view exists, open it to edit it. Click the Delete button to delete it.
  • If an “Explorer View” view exists, open it to edit it. Click the Delete button to delete it.
  • Now you will need to adjust security settings so a person can not create a view.
  • At the site main page Click People and Groups in the Quick Launch
  • Click Site Permissions in the Quick Launch
  • Under Setting select Permission Levels
  • Click the Contribute Permission level to open it.
  • Clck the Copy Permission Level button.
  • Name the new Permission level anything you choose, such as Conribute without View Creation.
  • UnCheck Manage Personal Views in the Personal Permissions section.
  • Disable “Open in Explorer” under Actions
  • Instructions on How to Disable “Open in Explorer”

2 comments for “Restricting a SharePoint Library View to Display Only Users Documents

  1. Arnel
    August 30, 2011 at 12:19 pm

    Thanks this was helpful!

    • Shiv
      March 13, 2012 at 2:13 am

      thanks

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